The State of Illinois State Records Act, 5 ILCS 160, requires that advance permission be obtained prior to the disposal of any Illinois State University record. Once the retention period has expired, you can file a request to dispose of these records. Please use the steps below for proper record disposal.
Note: You are not required to dispose of any documents, however, if you do want to dispose of documents you must get approval first.
Select the area to find item number and record series for each type of document:
Make sure to fill out Item Number, Record Series, document span (ex: 2002-2005), and cubic feet of documents (ex: one filing cabinet drawer is 1.5 cubic feet)
Send the completed form to the Provost Office, firstname.lastname@example.org or Campus Box 4000. The Provost office will sign and send to the state for approval.
The state will send records management an approve/deny notification which will be shared with the original sender.
Once the state approves of disposal, there are a couple options:
Office of the Provost