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Record Disposal


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    Step 1: Find item number and record series

    Select the area to find item number and record series for each type of document:

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    Step 2: Fill out the form

    Make sure to fill out Item Number, Record Series, document span (ex: 2002-2005), and cubic feet of documents (ex: one filing cabinet drawer is 1.5 cubic feet)

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    Step 3: Send document to Records Management

    Send the completed form to the Provost Office, or Campus Box 4000. The Provost office will sign and send to the state for approval.

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    Step 4: Receive notification

    The state will send records management an approve/deny notification which will be shared with the original sender.

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    Step 5: Disposal

    Once the state approves of disposal, there are a couple options:

    1. Send to University Archives if the documents are policies, bylaws, minutes, agendas, or other similar articles.
    2. Shred or dispose of confidential documents in a locked university recycling bin